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Table of Contents
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Time and Location:


November 2829, 2018 at 7:00PM at 106 Royal Street NE, Leesburg, VAMakersmiths location in Purcellville

Consent Agenda


Newly proposed agenda items appear in the consent agenda. Any member present at the meeting may pull an item out of the consent agenda for discussion, at which point it goes under "New Business". If nobody objects to the solutions presented by the consent agenda, everything in the consent agenda passes by consensus. Items that have more than one proposed solution should be moved to the "New Business" section.

Any member may edit this wiki page and place an item on the agenda. However, discussion of agenda items should be done via Slack. The cut-off time for addition to or revision of the consent agenda items is 48 hours prior to the meeting. Please note, agenda items (Consent, New, or Old) that request spending $250 or more must include a section on "Relevance to our tax exempt purpose".

CA1 FY19 Budget (@

December Board Meeting (Brandon Bullis)

Problem:  The December Board meeting is scheduled during the holiday season when some board members are not available

Solution:  Cancel December Board meeting Each year the organization should start the year with a budget.Solution: The attached budget is submitted to the board for their consideration.

Relevance to our tax exempt statusnoneNone

Motion:  Accept the attached budget for FY19 and authorize the Treasurer and Bookkeeper to approved and make payments based on the line items in the budget.  

View file
name2018-11-24 Makersmiths FY19 Budget Draft V1.xlsx
height250

CA2 Description (Submitter's @name)

Problem:

Solution:

Relevance to our tax exempt status:

Motion:

CA3 Description (Submitter's @name)

Problem:

Solution:

Relevance to our tax exempt status:

Motion:

Cancel December Board Meeting.

Officer Reports:


Treasurer

Chairman

 

Secretary

 

Treasurer

Financial Statement

View file
name2018-11-28 Oct Income Statement.pptx
height250
Financial Statement

Member Reports:


  None

Committee Reports

:

New Member Orientation Committee (Chairperson John Dubelko)

Membership Committee (Chairperson Jessie M)

Social Outreach Committee

:

  (Chairperson Jessie M)


Leesburg Facility Committee (Chairperson Brad Hess)

Update provided on Leesburg facility roof leak.  Letters/emails sent to landlord.  Something has to be done ASAP. 

Purcellville Facility Committee (Chairperson Tom Hill)

Driveway into facility has been paved by TOP.  Electricity is about 80% complete.  Approved facility budget has been expended. 

Scheduling Committee (Chairperson John Dubelko)

Special Projects Committee (Chairperson Mike Werling)

Signage Committee (Chairperson Mark R Millsap)

 

Committee is considering turning off Meetup to reduce number of scheduling platforms and save money.  They will ask Members for their thoughts at next membership meeting.

Old Business:


None.

Old Business:

OB1 Description (Submitter's @name)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

OB2  Description (Submitter's @name)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

OB3 Description (Submitter's @name)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

New Business:


NB1

Description (Submitter's @name

FY19 Budget (John Dubelko)

Problem: Each year the organization should start the year with a budget.

Solution: The attached budget is submitted to the board for their consideration.

Relevance to Relevance to our tax exempt status: none

Proposed Motion: Accept the attached budget for FY19 and authorize the Treasurer and Bookkeeper to approved and make payments based on the line items in the budget.  

Image Added Spreadsheet

NB2 Description (Submitter's @name)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

NB3 Description (Submitter's @name)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

Adjournment

Minutes


==Minutes=

TTTT 7PM Call to Order
Attendance:

NamePositionRoll Call
Brad Hess (Brad Hess)Board Member, Chairperson  Present
Brandon Bullis (Brandon Bullis)Board Member, Secretary  Present
Dave Painter (David Painter)Board Member  Present
 Juli Ravas (Juli Ravas)Board Member  Present
 Mark Millsap (Mark R Millsap)Board Member  Unexcused Absence
 Erin WerlingBoard Member  Present
 Michael James (Michael James)Board Member  Present


====
***CONSENT AGENDA - ***
Passed by consensus

  • Cancel December Board Meeting

**OLD NEW BUSINESS**
OB1 Topic
NB1 FY19 Budget (John Dubelko)
- AS WRITTEN:  Accept the attached budget for FY19 and authorize the Treasurer and Bookkeeper to approved and make payments based on the line items in the budget. 
- DISCUSSION:  
  - Speaker1:
  - Speaker2:
- Motion:
   - Proposed by 
   - Seconded by
-Call for vote
   -  In favor
   -  Opposed
   -  Abstain
   -  Motion Pass/Fail

 

 The board reviewed the budget and requested a few clarifications and changes.  John made those changes during the meeting and resubmitted the budget to the board.

Revised Budget: 

V2 with the changes from the meeting.  John could not find the Purcellville power budgets from last year but increased the line to $5,700. Other changes made are:

- Doubling Equip Rental and Maintenance to $4,800

- Added 4 months of Beckstrom payments of $5,400

View file
name2018-11-24 Makersmiths FY19 Budget Draft V2.xlsx
height250

Motion:  Accept the revised budget for FY19 and authorize the Treasurer and Bookkeeper to approved and make payments based on the line items in the budget.  

   - Proposed by :  Brad Hess
   - Seconded by:  Michael James**NEW BUSINESS**
NB1 Topic
- AS WRITTEN: 
- DISCUSSION:
  - Speaker1:
  - Speaker2:
- Motion:
   - Proposed by 
   - Seconded by
-Call for vote
   -  In favorBrad Hess, Brandon Bullis, Juli Ravas, David PainterMichael James,  Erin Werling
   -  Opposed:  None
   -  Abstain: None
   -  Motion Pass/Fail:  PASS
====

Next meeting set for
TTTT January 30, 2019 at  Leesburg location

9PM Meeting called to close

Action Items:


StatusItem DescriptionResponsible Party
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Approved Spending Tracking: 


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